Policies and Procedures Manual
Policy Relating to University Information Technology Systems
Relative to E-mail
Initiating Authority: General Counsel
Accountability: Vice President for Academic Affairs
Purpose: To state University policy with regard to the use of University information technology systems relative to E-mail
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Preamble
Technology resources provided by 蹤獲扦are made available to students, faculty, staff and others primarily as tools for enhancing and facilitating teaching, learning, scholarly research, communications and the operation and administration of the University. Uses which are not directly related to these purposes shall be considered secondary activities and should such secondary activities in any way interfere with the primary activities, access to University technology resources may be terminated immediately. Access to and usage of such resources is a privilege and is not a right; it is therefore deemed appropriate and necessary that certain guidelines for the usage of the E-mail component of the University's technology resources be set forth and explained.
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Policy Statement
- Computers and other electronic media are the property of 蹤獲扦 University
and should be used for the primary purpose of benefiting, enhancing and furthering
the mission of the University.
- By using University-supplied information technology facilities and resources, individuals
and other entities agree to abide by all applicable policies and procedures adopted
by the University, the Kansas Board of Regents, the state of Kansas, and the usage
guidelines of other networks linked to the University's networks or computer systems.
- By using University-supplied information technology facilities and resources, individuals
and other entities agree to abide by and/or with current state and federal laws, including,
but not limited to those relating to trademarks, service marks and copyright, defamation
and discrimination.
- Users should understand that E-mail transmissions are considered to be non-confidential
communications. E-mail transmissions may be subject to disclosure through legal proceedings
or otherwise through various laws which may be held to apply to such transmissions.
- Users should understand that authorized University personnel must have access to E-mail
and related information stored on University owned equipment. This access is required
for reasons that include retrieving business-related information, trouble-shooting
hardware and software problems, preventing unauthorized access and system misuse,
assuring compliance with software distribution policies, and complying with legal
and regulatory requests for information. The Executive Director of the University's
computing center will be responsible for approving any such access.
- Users should understand that individual access to the University's information technology
resources may be terminated at any time due to a violation of this policy.
- Users should understand that delivery of E-mail cannot be assured and that recovery
of lost E-mail may not be possible.
- Users should respect the right of privacy of others and E-mail should not be used
to harass, intimidate or interfere with the work of the recipients of E-mail.
- Users should refrain from acts that waste University resources and prevent others
from using the University's information technology resources in accord with this policy.
- E-mail should not be used for private (does not include or cover consulting activities
pursued in accord with applicable University policies) or commercial gain, posting
of chain letters, posting or mailing of obscene materials, representing oneself electronically
as another user, or configuring hardware or software to intentionally allow access
by unauthorized users.
- Users should understand that the University's information technology resources are
intended to facilitate the work of the University and personal usage by Users should
be limited and should not interfere with or delay University matters.
- Computers and other electronic media are the property of 蹤獲扦 University
and should be used for the primary purpose of benefiting, enhancing and furthering
the mission of the University.
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Implementation
The Executive Director of University Computing shall have primary responsibility for the publication and implementation of this University policy.
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Effective Date
This policy shall become effective as of March 17, 1998.